file0001564655356The Austrian Shared Archiving Initiative was born by merging two similar initiatives which were launched independently of each other: The focus group “National Archiving Concept” which was installed by the Council of Austrian University Libraries (ubifo) for the purpose of drawing up a relevant theoretical concept and a second project started by the Vienna University Library to reduce the number of duplicates stored at the library’s approximately 50 locations. The two projects were subsequently brought together to concentrate competences and avoid parallel activities.

Keywords: The Austrian Shared Archiving Initiative


French speaking University of Belgium – Collaborative print journal conservation.

An activity exists with the aim to share the conservation of perdiodicals between the French speaking universities of Belgium. The goal is to preserve ONE single collection of the printed version of each research journals they have in their collections. They have 3 sub-groups with one librarian for each university : Economy, Medecine, Sciences and technologies.


Items and periodicals are catalogued into ESTER-database.

Keywords: ESTER-database


The National Repository Library was founded on March the 1st, 1989. It is meant to be a repository to be shared by all libraries in Finland as the most economical way of storing library material. Thus the need for building space for library collections is decreased and can be controlled. The material in the Repository Library is received as transfer from other Finnish libraries and becomes the property of the Library.  Finland was the first country to have a repository for academic and public libraries alike.

The NRL catalogues monographs, periodicals and dissertations into the Vaari-database and thereby also into the Union Catalogue of Finnish University Libraries (MELINDA).

The NRL collections include monographs and periodicals as well as series in about 150 languages and in all fields:  fiction and non-fiction, dissertations and books in Braille. The collections include more material in English (29 %) than in any other language. German and Finnish come second and third.

Keywords: The National Repository Library, Union Catalogue of Finnish University Libraries (MELINDA)



hiz-mor49Centre technique du livre de l’enseignment supérieur (CTLes) est au service des bibliothèques de l’enseignement supérieur et de la reserche en Île-de-France: the repository of the higher education and research libraries of Ile de France, Paris. Established in 1994.

The CTLes is the only repository library in France. It is a public body operating with an independent legal status. It was created by the Ministry of Higher Education and Research in 1994 to provide remote storage for Academic and Research libraries located in Paris or in the Île-de-France Region. In addition to that, the CTles has the responsibility to conduct with partners’ shared preservation programmes.

The total storage capacity of the facility is 76 km and it is dedicated to store exclusively printed material (monographs, serials, theses and dissertations). The purpose of shared preservation programmes is to maintain exhaustive, available and extensively identified printed serials collections in various academic fields. Therefore, the responsibility of preserving each collection is shared with CTLes’ partners.

Keywords: Centre technique du livre de l’enseignment supérieur (CTLes)


The Repository Library of Norway is a department of the National Library, Rana Branch, where the Legal Deposit Department is also located.

The current Act relating to the legal deposit of generally available documents was ratified by the Norwegian Parliament in June 1989. Section 1 states: The purpose of this Act is to ensure that documents containing generally available information are deposited in national collections, preserved and made available as source material for purposes of research and documentation. Paper documents should be deposited in a total of seven copies, three to the National Library and four to the University Libraries. According to the instructions of the Act, one copy shall be kept as the interlibrary loan copy. In addition to the seldom-used literature moved from Norwegian libraries, the collection of the Repository Library includes this legally deposited ILL copy since 1990. The documents are made available for the libraries through the interlibrary lending network.

The collections are catalogued into the BIBSYS-database and into the Union Catalogue of Norway.

Keywords: National Library (Rana Branch), Union Catalogue of Norway, BIBSYS-database



The Collaborative Academic Store for Scotland (CASS) is a joint initiative between SCURL (Scottish Consortium of University and Research Libraries) and the National Library of Scotland and is located in the NLS Causewayside building in central Edinburgh. The pilot CASS store was established in January 2004 and since then several Scottish University libraries have deposited material covering a range of subjects.

After more than five years, the CASS project is drawing to a close at the end of July 2009. The project has proved a success, dealing with over 2000 requests from its seven partner libraries for their low-use stock held in storage at the National Library of Scotland. Some of this material held in CASS will now become part of the United Kingdom Research Reserve, continuing the collaboration between libraries throughout the UK.

Keywords: SCURL (Scottish Consortium of University and Research Libraries), National Library of Scotland

Spain: Catalunya


file1211253206510As a result of the collaboration between five entities – University of Lleida, Lleida, Department of Culture, Department of Universities and CSUC – GEPA, Guaranteed Space for the Preservation of Access was founded in 2003, the facility was created in 2006 and the building opened in 2008. Since 2009 the annual management is held by three institutions working together: Department of Culture, Department of Universities, CSUC.

GEPA is the collaborative off-campus print repository in Catalonia. It has 3 objectives: To save and preserve low use documents and ensuring their future access when needed. To convert room for books into room for library users. In doing so saving both money and space.

GEPA is open to all CSUC libraries, plus others that are previously approved by management bodies.

The repository accepts and stores non-fundamental materials, duplicate copies, never or rarely used materials, documents that we believe that someday will be useful, or of which a copy must be preserved.

Keywords: GEPA, Guaranteed Space for the Preservation of Access


Eight Swiss libraries are planning to construct and manage a cooperative storage facility.

•                     2010: principal agreement of cooperation from all founding institutions or their cantons
•                     2011: planning process (architecture, administration, etc.)
•                     2012: final decisions from all participating institutions; general green light
•                     2013: beginning of the construction
•                     2014/2015: opening


The UK Research Reserve (UKRR) is a collaborative distributed national research collection managed by a partnership between the Higher Education sector and the British Library. It allows Higher Education libraries to de-duplicate their journal holdings of a title if two copies are held by other UKRR members, ensuring continued access to low-use journals, whilst allowing libraries to release space to meet the changing needs of their users.

Keywords: The UK Research Reserve (UKRR)